The Jetsetter’s Secret: Part-Time Personal Assistants for Frequent Travelers

Learn How to Manage your Busy Travel Life with a Part-Time Personal Assistant

Yes: you can see it now. The glittering ocean stretching before you. The warm sand at your feet. The paper umbrella in your glass. The… email from FedEx saying they’ve attempted delivery again and are now returning to sender and you can call this number and wait on hold and pay double digits just to have your package shipped out again?

What? No! That’s the quickest way to ruin a vacation. Who wants to spend even a moment of their hard-earned time away holed up in the lobby desperately trying to make a belabored phone call, or get in touch with a non-communicative neighbor to see if they can please help, or searching frantically through your inbox for the confirmation email you swear you saved for easy access?

A vacation is supposed to be the time to rest and relax, and yet somehow it can also be the cause of additional stress: all the planning before, the curveballs during, and the (dreaded) return to real life after. Fortunately, you don’t need a vacation after your vacation: you just need a jetsetter’s part-time personal assistant to support you getting off the ground, flying high, and landing smoothly.

FOR FREQUENT BUSINESS TRAVELERS

It all applies— a personal assistant keeps your home under control while work pulls you around the world.

Though it can sometimes feel like we have all the tools we need to plan a trip with ease, search engines and credit card perks can only take us so far. Beyond booking flights, you’ll need a bevy of details ironed out before you can jetset with ease: finding the best airport lounge (and is it open late enough for your red eye? What about when the terminal is closed for renovations? Could there be a wait list– and how do you avoid it?), coordinating ground transportation (because do you really want to schlep the extra mile, literally, to the rideshare pickup point?), and managing time zone shifts (oh no –  don’t tell me you accidentally had your massage appointment marked down in your calendar three hours late!).

A personal assistant can act as a part-time travel coordinator to ensure every detail of your trip is maximized and preplanned, including staying on top of your passport renewal, TSA pre-check, Global Entry, visa applications, and currency exchanges. They can confirm hotel and dinner reservations, book rentals, and manage any unforeseen itinerary changes (because, come on, even if you can handle a dreaded flight change or cancellation on your own, do you really want to?). As the travel day approaches, they can make sure your personal carry-on bag is stocked with essentials from a spare charger to an emergency snack, and make sure your wardrobe is dry cleaned and prepped for the weather you’re heading toward (because tracking the windchill for your next ski trip? A personal assistant can do that too!).

Once you’re off, you won’t have to worry about how everything is going back home. From managing mail, receiving packages, watering plants, or coordinating home repairs, your personal assistant doesn’t just have your back, but your whole house too! While you’ve got that 10pm bar reservation at the hottest bar in Tokyo, your assistant can handle the 8am appointment with the electrician at home. And on the days when everything is calm and secure for you at the beach, they’ll be just as calm and secure back home, as your assistant rotates lights, grabs mail, and checks on your property to make sure only you get the “I’m on Vacation” look – not your empty house.

When your trip comes to an end, you can actually be welcomed back home, instead of faced with the return. A personal assistant can restock your fridge before arrival, schedule laundry or housekeeping services for a spotless arrival, and coordinate airport pickups. Once you’re back, they can consolidate travel receipts and file reports for business reimbursements, making your transition back to work and life far easier. A well organized trip, before, during, and after? Now that’s luxury lifestyle management.

Because your personal assistant is part time, you’re paying for hours worked rather than a full time salary. You can get 10-15 hours of personal assistant work for your vacation week for less than the cost of a massage and dinner; now that’s a recipe for R&R. This flexibility allows you to work with your PA to increase hours during busy travel seasons– for vacation or business travel— while then scaling back during the months things are calmer and more set at home. Your PA lets you focus on what you need to during your travel, whether that be a mental reset or an important meeting, so you can return from your trip refreshed and ready for what’s next – and not awaiting 14 different Missed Delivery slips tacked to your door.

FAQs

• Do I need to provide a car for my assistant to run travel-related errands?

  While you can arrange to have a personal assistant drive your own car while you travel, it’s also very normal to request to hire an assistant with their own car! When an assistant drives their own car for errands on your behalf, you should work with your assistant directly to determine mileage and gas expenses/reimbursement. 

• How do I share sensitive travel documents or home access safely?

  We recommend using secure information-sharing channels as well as explicitly discussing security expectations.

• Can a part-time assistant help with both business and personal travel tasks?

  Yes! While personal assistants are, of course, for personal use, they are often well equipped to handle standard administrative tasks, including coordinating business travel details.

• Is it possible to find an assistant who understands international travel nuances?

  Absolutely. Many of our personal assistants have experience coordinating international travel and know what nuances to get ahead of in foreign travel, even if they haven’t coordinated travel to that particular country before.

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